The Privacy Policy

We view data privacy as a fundamental component of doing business. Our Privacy Statement and practices are focused on processing personal data appropriately and lawfully, while providing confidentiality, integrity and availability.

This Privacy Statement applies to OmniGrade’s primary operational entity.

This Privacy Statement represents the full online privacy policy applicable to our activities. The Privacy Statement explains the types of information we collect and how we use that information.

We process personal data within the EU. Our activities are governed in accordance with the General Data Protection Regulation (EU) 2016/679 (the “GDPR”), which is a directly binding legislative act. The GDPR protects fundamental rights and freedoms of natural persons and in particular their right to the protection of personal data.

OmniGrade is considered to be the data controller and will determine the purposes and means of the processing of personal data.

Personal data

Personal data means any information relating to an identified or identifiable natural person.

Personal data includes all types of information that directly or indirectly identify a person, such as names, dates of birth, addresses, e-mail addresses, telephone numbers etc.

Principles

Our Privacy Statement is based on the following data protection principles:

  • The processing of personal data shall take place in a lawful, fair and transparent way;
  • The collecting of personal data shall only be performed for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes;
  • The collecting of personal data shall be adequate, relevant and limited to what is necessary in relation to the purpose for which they are processed;
  • The personal data shall be accurate and where necessary, kept up to date;
  • Every reasonable step shall be taken to ensure that personal data that are inaccurate having regard to the purposes for which they are processed, are erased or rectified without delay;
  • Personal data shall be kept in a form which permits identification for no longer than it is necessary for the purpose for which the personal data are processed;
  • All personal data shall be kept confidential and stored in a manner that ensures appropriate security;
  • Personal data shall not be shared with third parties unless the transfer is necessary in order for OmniGrade to deliver the services in the Agreement;
  • You have the right to request access to and rectification or erasure of personal data, or restriction of processing, or to object to processing as well as the right of data portability.
Collection of personal data

If you would like to benefit from our services and submit information to us, you may be asked to provide personal data in order for us to operate and improve our business and services. Personal data may be submitted via our website, email, other electronic or software solutions supported by us, postal service or phone. All personal data is collected in accordance with the GDPR. We will process personal data only to the extent required for a specified, explicit and legitimate purpose or for a purpose required by law in places where we operate.

We primarily collect personal data such as names, personal photographies, e-mail addresses, telephone numbers, competencies, places of work and positions. We collect this personal data for the purpose of delivering our services. This is the core activity of OmniGrade as a business.

Furthermore, we collect personal data for other purposes such as statistics, administration and communication, IT and security administration, physical security, authentication and authorization systems, support systems, collaboration of internal projects and activities.

Use of personal data

We will use personal data for the purpose it is collected, and keep the data for no longer than necessary for that purpose.

We may retain your information for as long as your account is active or as needed to provide services, comply with our legal obligations or any of the purposes listed above. Access to personal data is strictly limited to personnel of OmniGrade.

Use of Cookies

Our website use cookies or similar technologies to ensure the best user experience and to analyze trends, administer the website, track users’ movements around the website, and to gather demographic information about our user base as a whole. Cookies are small text files that are placed on your device to track usage patterns and record preferences. Our cookies do not contain information that can directly identify persons.

We gather certain information automatically by the use of cookies and tracking technologies such as Internet Protocol (IP), the files viewed on our site (e.g. HTML pages, graphics), operating system, date/time stamp, and/or clickstream data to analyze trends in the aggregate and administer site.

You can control the use of cookies at the individual browser level, but if you choose to disable cookies, it may limit the use of certain features or functions on our website or service.

Sharing of personal data

We don not transfer the personal data to third parties.

Security of processing

We will process personal data securely, apply and maintain appropriate technical and organizational measures to protect personal data against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access, in particular where the processing involves thetransmission of data over a network, and against all other unlawful forms of processing.

Questions about the security of personal data, can be directed to e-mail: smarty@omnigrade.com.

Your data protection rights

You have the right to request access to and rectification or erasure of personal data, or restriction of processing, or to object to processing as well as the right of data portability, at any time.

To help us keep personal data updated, we advise you to inform us of any changes or discrepancies.

To view and/or edit personal data, or receive information on how long we intend to retain personal data or other questions related to the access of personal data, or if you would like to request that we provide you with information about whether we hold, or process on behalf of a third party, any of your personal data, please contact to e-mail: smarty@omnigrade.com.

Responsibility

The Privacy Statement is under the responsibility of our Legal Team, who have the overall responsibility to ensure compliance. The DPO is ensuring compliance with the Privacy Statement on a daily basis and is involved in all issues related to the protection of personal data.

We are responsible for and will at any given time be able to demonstrate compliance with the GDPR as well as our principles set out in this Privacy Statement. We shall maintain records of processing activities under our responsibility containing the information required by the GDPR and where applicable make the records available to the supervisory authority on request.

Any inquiries concerning this Privacy Statement can be directed to e-mail: smarty@omnigrade.com.

Complaint

You have the right to file a complaint concerning our processing of your personal data. All queries and complaints shall be handled in a timely manner by the DPO in accordance with internal procedures.

Complaints can be submitted to e-mail: smarty@omnigrade.com.

In the unlikely event that you consider that our processing of your personal data infringes the GDPR, you may also lodge a complaint with a supervisory authority.

Changes to this Privacy Statement

This Privacy Statement may be updated from time to time, e.g. due to modifications of relevant legislation or changes to our corporate structure.

If any material changes are made, you will be notified by e-mail or by means of notice on the website prior to the change becoming effective.

We encourage you to periodically review this page for the latest information on our privacy practices available at http://omnigrade.com/en/pages/privacy_policy.